Five Reasons to Automate Your PTW Process

Permit To Work (PTW) is a process many of us are familiar with. In industries where hazardous materials or processes are happening all around us, PTW is a critical part of ensuring safe conditions for you and your staff. But the permit to work process itself can become time-consuming, is often cumbersome, and results in a lot of repetitive work.

Since we can’t in good conscious ignore the PTW cycle, the next best thing we can do is to search for ways to improve how we work with the process by introducing automation. Think about how you’re currently handling your PTW process for a minute, then let’s dive into five of the many reasons why you should be automating this process:

1. Time Requirements are Significantly Reduced

We’ve all heard the adage that “time is money” and although it’s very cliche, it’s true. The more time you spend managing communication with others on permits, tracking paperwork down, relaying new information to others involved is less time you could be spending on important tasks that you need to accomplish. Being able to do things like create templates or generate PTWs from a single mouse click helps you free up a lot of the time required for traditional PTW management.

2. Increased Organization Visibility

Traditionally, the PTW process is very compartmentalized. This leads to a lot of possible confusion because the information is not readily available to other departments that have a stake in the work being performed. By automating the process, you can present the PTW process status to multiple departments, predict future requests, and even identify bottlenecks that slow the process.

3. Interoperability Between Resources

PTW is a process that touches multiple aspects of your operations, so why shouldn’t you be able to leverage multiple aspects of your operations management? Having access to plant operations, work control, or safety regulatory compliance can provide you with a major increase in productivity and better analytical capabilities when it comes to scheduling and planning maintenance.

4. Improved Synergy Between Departments

By automating the PTW process, you can bring together all of your major reliability departments. Planning can communicate future needs while maintenance processes work control documents. At the same time, safety is free to prepare permit documentation. All of the involved departments being able to quickly and easily process documents and permits means that you’re essentially eliminating any possible chance that your maintenance personnel will end up standing around waiting for permit documentation.

5. Improved Auditing and Reporting

The fact of the matter is that often you’re required to maintain a history of your maintenance to ensure that you’re following all applicable regulatory procedures or codes and failure to do so can result in serious consequences. Automating your PTW process means that you’re now able to keep detailed logs and maintain a complete audit trail, including every person involved, change logs, assets involved, and more.

In addition to that, you’re able to store an electronic copy of every permit created, eliminating the chance for paperwork to be lost or destroyed, which will drastically improve your regulatory compliance.

Overall, it’s easy to see how automating the PTW process can greatly improve your daily operations. If you’d like to learn more about automating your PTW process, take a look at CHAMPS Permits, our cutting edge permit automation application. Or, request a demonstration today.

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